HR Coordinator

Company: Dawn Meats

Job Title: HR Coordinator 

Location: Kildare town Co. Kildare 

Contract Type: Permanent, full time 

Role Summary:

Dawn Meats is a premium meat processor and supplier of choice for a range of leading supermarket, foodservice and restaurant businesses. Established in 1980, Dawn Meats is an industry leader with annual revenues of over €2bn, employing over 8,000 staff in 15 countries and exporting to over 50 countries. The succesful candidate will provide support to the site from a HR function viewpoint in an efficient and timely manner.  

The successful candidate will be based at our Kildare production plant and will have the following key duties and responsibilities:

• Deliver effective support of HR activities including site recruitment, pre-employment checks, induction, preparation of contracts, absence management, discipline & and grievance processes, employee engagement, communications, employee relations, and performance management;
• Assist with the recruitment of candidates from non-EU countries and the work permit process from start to finish including all administration around this process;
• Complete accurately all required documents to send to Shared Services during the employees’ lifecycle;
• Responsible for the maintenance of all personnel files and records, ensuring all data is processed on a timely basis and in accordance with current data protection legislation;
• Support operational management in the preparation of a comprehensive manpower and resource plan for both permanent and temporary labour, dealing with peaks and troughs of site activity as required;
• Generate and produce reports around long term absences, working time directives, employee turnover and annual leave;
• Conduct exit interviews and provide up-to-date data on Labour turnover and stability of the workforce;
• Liaise with the relevant Managers, as required, regarding any breaches of Company policies and procedures;
• Train, develop and coach your stakeholders to operate to best practice standards.  Hold education sessions to improve line manager’s knowledge on recruitment skills, employment law, absence management, performance management, equal opportunities and team building/motivation.
• Participate in investigations and disciplinary meetings where appropriate, ensuring accurate meeting notes are recorded and support Line Managers to operate to best practice standards;
• Interface with payroll and finance on all pay related matters including processing payroll for the site as required;
• Work closely with the Employee Forums/Site Union representatives as appropriate, building on working relationships to improve and promote a positive employee relations culture;
• Become a ‘Champion’ of the Human Resources Information System (CoreHR), driving its utilisation for all HR related data in line with best practice under Data Protection guidelines;
• Assist with the graduate intake of trainees under the Company’s annual Graduate Programme and ensure their development programmes are adhered to;
• Comply with all HR ethical audit requirements as driven by our customers and work towards best practice standards as set out within the ethical audit framework;
• Ensure that all HR information is managed confidentially and in accordance with GDPR guidelines;
• Process routine employee requests and provide relevant information and paperwork as required in a timely fashion;
• Keep up to date with new national employment legislation and Dawn Meats procedures;
• Provide any other administrative support that may be required;
• Provide support on HR projects and special events as required;
• Act as a member of the site Covid19 Response Team in order to ensure the safety and well being of all our staff during the current pandemic in line with Company, Government and HSE recommendations and legislation.

The role will see the successful candidate tackle a wide range of business challenges in a busy fast paced HR environment.

The ideal candidate will have or demonstrate:

• Third level qualification in HR or relevant discipline;
• Minimum of 2 years' experience in a HR Coordinator or similar role;
• Good knowledge of Irish Employment legislation;
• Ability to demonstrate experience of successfully working in a fast paced, professional, outcome orientated/target driven environment;
• Knowledge of Human Resources principles, processes and procedures;
• Experience in Data Management and an awareness of the importance of confidentiality in data handling;
• Excellent communication and interpersonal skills;
• Ability to prioritise, multitask and stay calm under pressure;
• Proficiency in MS Office;
• Consistency in meeting deadlines;
• Ability to work with a diverse workforce population;
• Previous payroll experience would be an advantage;
• Knowledge of CoreHR would be an advantage.

INDLP