HR & Payroll Administrator

Company: Dawn Meats

Job Title: HR & Payroll Administrator

Reporting to: HR Manager & Site Operations Manager

Contract Type: Permanent, full time

Location: Kilbeggan Co. Westmeath

Role Summary:

Dawn Meats is a premium meat processor and supplier of choice for a range of leading supermarket, foodservice and restaurant businesses. Established in 1980, Dawn Meats is an industry leader with annual revenues of over €2bn, employing over 7,300 staff in 15 countries and exporting to over 50 countries. We are currently recruiting a HR Administrator to join the HR team and provide support to the site from a HR function.

The successful candidate will be based at our Kilbeggan production plant and will have the following key duties and responsibilities:

• Deliver effective administrative support of HR activities including site recruitment, pre-employment checks, induction, preparation of contracts, absence management, discipline and grievance processes, employee engagement, communications, employee relations, and performance management.
• Assist with the recruitment of candidates from non-EU countries and the work permit process from start to finish including all administration around this process;
• Complete accurately all required documents to send to Shared Services during the employees' lifecycle;
• Responsible for the maintenance of all personnel files and records, ensuring all data is processed on a timely basis and in accordance with current data protection legislation;
• Generate and produce reports around long term absences, working time directives, employee turnover and annual leave;
• Conduct exit interviews and provide up-to-date data on labour turnover and stability of the workforce;
• Participate in investigations and disciplinary meetings where appropriate, ensuring accurate meeting notes are recorded and support Line Managers to operate to best practice standards;
• Work closely with the Employee Forums/Site Union representatives as appropriate, building on working relationships to improve and promote a positive employee relations culture;
• Become a 'Champion' of the Human Resources Information System (CoreHR), driving its utilisation for all HR related data in line with best practice under Data Protection guidelines;
• Assist with the graduate intake of trainees under the Company's annual Graduate Programme and ensure their development programmes are adhered to;
• Comply with all HR ethical audit requirements as driven by our customers and work towards best practice standards as set out within the ethical audit framework;
• Ensure that all HR information is managed confidentially and in accordance with GDPR guidelines;
• Process routine employee requests and provide relevant information and paperwork as required in a timely fashion;
• Keep up to date with new national employment legislation and Dawn Meats procedures.
• Provide any other administrative support that may be required;
• Provide support on HR projects and special events as required.

The role will see the successful candidate tackle a wide range of business challenges in a busy fast paced HR environment.

The ideal candidate will have or demonstrate:

• Third level qualification in HR or relevant discipline is desirable;
• Minimum of 1 years' experience in a HR administrative role or similar;
• Excellent communication and interpersonal skills;
• Proficiency in MS Office;
• Consistency in meeting deadlines;
• Ability to work with a diverse workforce population;
• Knowledge of CoreHR would be an advantage.
• Previous payroll experience would be an advantage;

INDLP